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How to use the support of the Umbrella project?

Are you ready to hear about our new propositions?

We suspended our activities due to Covid-19 emergency but now we’re ready to get back to you with new webinars and Rent-an-Expert service! We hope you are all fine and that you’re ready to be engaged again.

We are planning different thematic webinars with the support of experts from the fields. You can participate for free enrolling in our Moodle platform first, and then in the right course. There you can find the link to connect to Zoom platform, you will connect to your peers and you’ll have access to the material prepared for each specific webinar.

We are the masters of the capacity building! Therefore, if after the webinars you feel you’d need more support on specific topics, we can provide support hiring an expert for you.

The support can be requested by single organizations’ teams. We will help you to connect with others, find the right expert and organize ad hoc sessions for you.

Are you ready for our first webinar on sustainable cycling tourism? We will start on 10th June, more info and registration link will come on Monday! Stay tuned!

In 2018 Euroregion Baltic started the implementation of the South Baltic UMBRELLA project which aims at developing know-how capacities for small local and regional organisations in the South Baltic Programme area to initiate their active participation in the cross-border cooperation in their daily activities.

Its principal activities focused or raising awareness of local actors on the possibilities offered by cross-border cooperation, micro-activities and direct expert support in writing project applications for South Baltic Programme.

2018 was spent setting the basis for an efficient capacity-building process that unfolded in 2019 with cross-border events accompanied by local-based initiatives, mapping of stakeholders, communication and scouting campaigns, besides the production of valuable teaching material. Umbrella’s partnership evolved into a well-structured, motivated and energetic team. Umbrella- Boosting cross-border cooperation capacities of local actors in the South Baltic Sea- became an ambitious attempt to provide professional consultancy on EU funding and cooperation opportunities in the South Baltic Sea Region. Through the South Baltic Programme support, it was possible to finance numerous initiatives creating a future easily replicable package. On a practical organizational side, Umbrella built a Pool of Experts who could cover several EU and non-EU funding programmes in the Baltic Sea Region. Support to local organizations (small municipalities, NGOs, institutions, local activists, etc.) was provided through the actions described below.

5th-7th February 2019 – Cross-Border Workshop in Lund (SE) co-organized by the Association of Polish Communes of Euroregion Baltic (PL), Region Kalmar County and Skåne Association of Local Authorities as cross-project action. The scope was to create continuity with the SB-PIN project (South Baltic- Public Innovators Network), in its final phase. SB-PIN had laid the basis for several workshops and discussions covering the topics of Blue Growth, Green Growth and Inclusive Cities. Umbrella’s team participated in SB-PIN final conference providing expertise and a pragmatic approach through a workshop on EU funding opportunities- from the local to the international level- search of calls of proposals, and project ideation. This was a first test to decide on topics not to be missed when approaching a cross-border cooperation network.

24th-25th April 2019- Cross-border conference with EUSBSR Policy Area SMART SPECIALIZATION panel. After the success of the first Conference with PA panel on Bioeconomy held in Kalmar (SE) in September 2018, Umbrella and Euroregion Baltic participated in the co-organization of this experts meeting “International Value Chains as a goal for regional Smart Specialisations”.

9th MAY- on Europe Day, a second Awareness Raising Event was held in Sorø, organized by PP Guldborgsund Municipality as an informative event on EU opportunities for municipalities and educational institutions. The intention was to show different cooperation opportunities both at local, regional and international level and saw the participation of Greater Copenhagen EU Office. Danish municipalities’ own experience with EU funds was also illustrated. A micro-activity on Culture was held as back to back event.

MAY-AUGUST- during the summer all the efforts were devolved to the cooperation with the consultancy company Whitecom Project Experience sp. zoo (based in Warsaw), that won a public tender for the preparation of a project training and coaching pack. Umbrella’s team set the basis of choosing a set of topics that have been organized in educational and self-learning contents on project management. Thanks to the constant work between Whitecom, Pomorskie in the EU association and LP, the output resulted in high-value material covering both generic notions on project management and tailor-made sections with a focus on the Baltic Sea Region. The training and coaching pack has been delivered in two project management manuals: for beneficiaries of the Umbrella project and trainers. The purpose of this package is to support people and groups with great ideas that could contribute to the sustainable development of the South Baltic Region.

Through the manual, knowledge about project management, paperwork and requirements associated with successfully acquiring the funding for projects are conveyed. A trainers book came as a supplement for the beneficiary manual and presents the contents of the package from the perspective of the instructor conducting training courses to individuals who would like to acquire, understand and use the knowledge included in the package. Guidelines on the right teaching process, key learning points, explanations of the course flow and logic were put together with additional resources. The final scope of the training and coaching pack is: to provide basic knowledge and ability to use essential tools and techniques of project management- and other disciplines- that could be used in relation with projects; to increase the confidence and skills of beneficiaries in the process of preparation of a successful project proposal as part of an application for financial support from the financing programme.

During this experience, we realized how important is communication. Therefore, the Association of Polish Communes of Euroregion Baltic as LP invested some finances in renovating the ERB website. It has the potential to serve as the basis for the capacity-building platform on a broader regional level. Meanwhile, for the project purpose, a Moodle platform has been established and organized in “courses” where training material for self-learning is available for free for all (subscription needed).

COMMUNICATION – Umbrella invested a lot of efforts in communication and dissemination through the social media campaigns: Know us better!; Did you know?; ERB history; Know ERB member regions both on ERB and Umbrella website. We also organized a workshop during the SBP ANNUAL EVENT IN OSTRÓDA on 24th-25th SEPTEMBER 2019 attended by more than 50 people.

On 2nd OCTOBER 2019, a TRAINING OF TRAINERS was held by Whitecom Project Experience with the purpose of training Project Partners and other pre-selected experts in anticipation of the National training. The training was organized as a practical workshop on teaching tools and teaching practices.

25th OCTOBER – a Cross-border conference with EUSBSR Policy Area ENERGY panel was organized by PP2 Baltic Institute for Regional Affairs BISER together with UMBRELLA Interreg South Baltic and project partners. The main objective of this conference was to provide beneficiaries with relevant information concerning the on-going discussion on Energy topics in the South Baltic Sea, Energy & electromobility objectives in the EU Baltic Sea Strategy and Umbrella’s opportunities for the preparation of future project applications in the Interreg South Baltic Programme. Being the conference co-organized with the EUSBSR PA ENERGY Coordinator,  participants met with experts in the frame of the EU Strategy for the Baltic Sea Region. A specialised „Microactivity” aiming experts related to the electromobility was also organized as a back-to-back event. During the micro-activity electromobility projects in the Pomorskie region were presented, besides the Mevo- Metropolitan e-Bike Sharing System and EUSBSR Seed money calls possibilities.

NOVEMBER – The “Report With Assessment Of Needs And Potential Project Themes And Project Barriers” was delivered by HI-ERO – Hanseatic Institute for Entrepreneurship and Regional Development, external expert in charge of mapping Umbrella’s stakeholders Within the scope of this study, almost 90 organisations from five European countries have been interviewed with regards to their knowledge and experience about EU-funded projects and, in particular, the obstacles that hinder organisations from participating in EU-funded projects. This survey has brought to light specific trends and results that can have an impact on the improvement of EU-funded projects. The Mapping Stakeholders was foreseen to present a general picture of organisations in the regions covered by the UMBRELLA project qualified as potential beneficiaries of the South Baltic Programme.

APPLICATIONS SUPPORTED THROUGH RENT AN EXPERT SO FAR

1. Cross-roads in the South Baltic Sea- Interreg South Baltic- granted.

2. Implementation of new solutions – as an effect of international cooperation – in a field of improvement of the functioning of local government units in the area of public services availability for people with specific needs. Polish POW ER Programme (transnational component), not granted.

3. Bullhead- Interreg South Baltic- granted. This project was ideated and formulated thanks to the organization of a micro activity and then supported by an expert from Umbrella’s pool in January 2019.

NATIONAL TRAININGS

  1. 21.10.2019- Kristianstad (SE)  
  2. 28.10.2019- Chojnice (PL)
  3. 22.11.2019- Telsiai (LT)
  4. 28.11.2019- Gdansk (PL)
  5. 05.12.2019- Kalmar (SE)
  6. 10.12.2019- Klaipeda (LT)
  7. 10.01.2019- Alvesta (SE)
  8. 24.01.2020- Elblag (PL)
  9. 28.01.2020- Nida (LT)

National trainings in Denmark will be held in February 2020.

Between October 2019 and January 2020, 9 National trainings based on Umbrella’s training and coaching pack have been held in national languages to reduce the language barriers that sometimes emerge when using English as non-native speakers.

“MEET YOUR NEIGHBOURS” MICRO-ACTIVITIES- they are intended as meetings, and study visits where Umbrella’s stakeholders are supported while knowing each other and establishing new networks of cooperation. Project Partners have organized several micro-activities (some can be found in the text above):

DK- Guldborgsund 11th-14th November 2019 on Rural Development. The study trip aimed to exchange experiences, learn from good examples and discuss possible joint projects and cooperation in the future. Stakeholders came from Region Kalmar County, Sweden.

LT- Study visit in Klaipeda,4th-6th December 2019- “Towards international collaboration: Culture and Arts”. The main aim was to bring together organizations active in the field of culture and arts, and promote mutual international collaboration opportunities with support tools of UMBRELLA project. PL- Youth Group Exchanges organized as back to back in the Connect Europe project event on Solidarity in the ECS (Gdansk) on 2nd-4th December 2019. A project application on Youth Exchange in the South Baltic Sea region is being supported through Rent-an-expert service.

You can now download from here the training material we developed in the Umbrella project framework for South Baltic beneficiaries.

Click here to download pdf file: Beneficiary Manual v.1.0

The UMBRELLA project aims at building the capacity of local actors. We believe that this is the most effective way to deliver better and more sustainable policies at the local level. The projects and smaller bottom-up initiatives initiated at that level enable the achievement of the overarching objectives set by the “top-down” framework provided by the EU, called the European Union Strategy for the Baltic Sea Region (EUSBSR).

That is why the EU funding programmes and organizations that use the resources to support their initiatives are important. And that is why the UMBRELLA project is important—because we help to boost this process.
One of the primary objectives of the UMBRELLA project is to provide specific knowledge and skills in the implementation of goals and cross-border cooperation for local and regional entities in the South Baltic Region.

As part of this objective, we have initiated the project to develop a set of educational materials on the subject of project management, consisting of:
 – Beneficiary Manual (available for download in this post)
a handbook for beneficiaries of the UMBRELLA project that introduces them to the subject of project management



— Trainer Manual
a handbook for trainers of the UMBRELLA project, who conduct courses and workshops based on Beneficiary Manual


— Multimedia Presentation
available at the UMBRELLA project Website and intended for use during such courses and workshops as well as for self-education of the beneficiaries.

On Europe Day, 9th May, UMBRELLA project held its second Awareness Raising Event. What better occasion to talk about EU opportunities for municipalities and educational institutions? These were the main focus groups of the conference that took place in Sorø, a small municipality located in the core of Region Zealand and perfect location to gather stakeholders from all the surroundings The host was Guldborgsund Municipality, represented by our Umbrella’s partners Anna Topp Gustavsen and Frede Danborg, and by the Mayor John Brædder, who spent some welcoming words to provide an overview of the region’s affairs and projects. Co-organizer of the event was CELF- Centre for Vocational Educational Lolland- Falster, represented by Claus Brandt Kristensen.

What was the scope of our Awareness Raising Event? Well, as you might know, Umbrella is committed to increase capacity among local actors in the South Baltic Sea and to do so, information stands at the basis of all our activities. After the first ARE, held in Gdansk in June 2018, many things happened but there’s always need to meet new people and improve the networking, covering all the regions where our partners are located.

Very good point in our ARE was the presentation conducted by “Greater Copenhagen EU Office”, represented by Jesper Blaabjerg Holm who talked about EU funding opportunities, with some hints for the future programming period 2021-2027.

The afternoon session was marked by three parallel workshops on:

  • Renewable Energy, with focus on biomass and biogas thanks to the participation of the Energy Agency for the southeast Sweden and Gate 21 (DK)
  • Cultural Cooperation, that gathered a group from cultural centres and museums that came up with ideas for further cooperation
  • Educational cooperation, moderated by CELF representatives.

Please see all the presentations below:

We hope that the numerous occasions of networking during this day laid the basis for further collaboration and that participants will feel inspired to follow our next events and activities in fall!

How are young people’s lives in 6 different municipalities of the Baltic Sea Region like? What are the similarities and differences and how can the data collected through the CaSYPoT project be used to inform further activities and youth strategies?

Young people from Klaipeda in Lithuania, Słupsk and Bartoszyce in Poland, Svetlogorsk and Gusev in Russia and Emmaboda in Sweden participated in the CaSYPoT survey, one of the most important surveys ever done on the youth situation in the Baltic Sea Region! A short summary of the results will be presented during CaSYPoT project’s final conference in Kalmar from 13-14.05.2019!!

The registration for the CaSYPoT final conference and the ERB Forum of Stakeholders on 13-14.05.2019 in Kalmar is finally OPEN!

Deadline : 26.04.2019 !!

For further information and travel advice, please contact Ms Zofia Makowska, Project Manager CaSYPoT!

Uppsala (Sweden) is going to host the 16th Baltic Sea NGO Forum, an important occasion if your organization is an NGO wishing to gain new knowledge and to transfer it to the civil society. (more…)

On February 14-15 UMBRELLA kick-off meeting took place in the frame of the celebrations for ERB 20th Anniversary. UMBRELLA, within whom ERB plays the role of Lead Partner, aims at developing know-how capacities for small local and regional organisations in the South Baltic Programme area to initiate their active participation in the cross-border cooperation in daily activities.

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As the result of the 4th call for proposals, on 8th and 9th November 2017 in Güstrow (Germany), 11 projects have been selected for funding by the delegates of the Monitoring Committee (MC) – Interreg South Baltic Programme 2014-2020. Among them, the ERB led UMBRELLA – Boosting cross-border cooperation capacities of local actors in South Baltic Sea for the Specific Objective 5. Improve the cooperative capacity of local South Baltic area actors through participation in cross-border networks.

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The content of this website is the sole responsibility of the author and can in no way be taken to reflect the views of the European Union, the Managing Authority or the Joint Secretariat of the South Baltic Cross-border Cooperation Programme 2014-2020. The project UMBRELLA is partly financed from the Interreg South Baltic Programme 2014-2020 through the European Regional Development Fund.