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Did you join our Moodle platform?

On our Moodle, we have a great course and handbook on project management prepared by the experts.

You simply register and enjoy our FREE coursebook, trainers book, presentations and much more.

Click, register and use it:
 https://umbrellainterreg.moodlecloud.com/login/index.php

Those of you who participated in some of our events and activities will soon receive a registration link automatically, but if you wish to subscribe now, do it. Please note that you do not have to register nor use the Moodle platform once you receive the link from us, but we encourage you to do so.

The times are challenging, but we continue to plan the next activities, webinars and training sessions. Soon we will send you more info on the upcoming transnational project management & capacity building activities.

Stay tuned!

We are super excited to announce that our project has been extended until the end of the year! What does it mean for you?

Even more webinars with our experts who will help you in creating new, original projects or improving those already started. Also, check out #Umbrella training and rent-an-expert sessions on-line! Soon we will come back with the first dates and information on the topics. If you’re looking for some specific topic or have any suggestions – just let us know!

On 25-26 February 2020, the Umbrella project held its third cross border conference on Sustainable Tourism at the beautiful Hotel Saxkjøbing in Guldborgsund municipality, Denmark. More than 65 participants from Poland, Lithuania, Denmark, Sweden and Germany took part in the conference to discuss the latest trends of sustainable tourism in the Baltic Sea Region.

The conference offered an excellent overview of the objectives in the EU Baltic Sea Strategy – and how different regions and projects in the South Baltic Sea work within the frame of sustainable tourism.

We also had some fantastic workshops in the areas of;

1) Nature and Coastal Tourism,

2) Cultural heritage Tourism,

3) Food / Gastro Tourism,

and 4) Cycling Tourism, and we hope that these workshops have paved the ground for future projects and international cooperation.

A big thank you to the host of Guldborgsund Municipality for organising this event.

FOTO: Anders Knudsen/Folketidende

Presentations to download:

EU Strategy for the Baltic Sea Region, Policy Area Tourism, Andrea Krabbe PA Tourism_ Andrea Krabbe

Biking South Baltic, Jesper Pørksen 2020-02-25 cross border konference sakskøbing

South Baltic Wellbeing Tourism, Joanna Kohnen SBWELL_Presentation_24-24-Feb-20_Umbrella_Tourism_Conference_Joanna_Kohnen


FOTO: Anders Knudsen/Folketidende

FOTO: Anders Knudsen/Folketidende

FOTO: Anders Knudsen/Folketidende

Dear Friends,

Due to the outbreak of the COVID-19 and the pandemic situation we decided to postpone the Umbrella project final conference that was planned on 18-19th May in Gdańsk, Poland. We hope that the event will take place in fall and we will let you know the exact date as soon as we confirm the new dates.

Please stay safe and all the best from Umbrella and Euroregion Baltic Team!

This month Umbrella is coming back with the Success Story on INTERCONNECT project. Interconnect supports new and more efficient public transport services both in and between the coastal regions of the South Baltic area – to give the residents and tourists broader and more sustainable options for realising their mobility needs.

Today, the public transport offer in the South Baltic area hardly meets customer expectations for the comfort of making regional and cross-border journeys. Communities of the coastal regions see no clear benefits of choosing public transport over a car for longer trips:

  • dissatisfied with a shortage of tickets allowing multimodal rides (e.g. bus-ferry-train) across the regional borders,
  • difficult access to one-spot passenger information
  • a lack of tailor-made products.

This is particularly visible on ferry links, which see a steadily growing number of cross-border car travels due to customised services and price packages for motorised passengers, while the market segment of foot passengers remains marginal.

Public transport authorities in the South Baltic area require more knowledge about regional and cross-border mobility needs in their communities – both now and in the future – and need deeper expertise on how to match them with sustainable solutions. The usual planning and management tools, market incentives and promotion campaigns in the regional communities to change the travel behaviour tend to fail, as they are usually not preceded by a mapping of no-car travel preferences.

Although many interesting public transport services and products in the South Baltic area have been developed locally, the experience is very scattered and the good practice has not been effectively exchanged at the region-to-region level so far. In addition, some South Baltic regions lack public transport systems and organisations to manage this process.

Read below some useful tips and info from the project partner responsible for the Communication in Interconnect. Answers provided by Ms Ania Dudziak, Project Officer at Euroregion Baltic, Poland.

What has been valuable or what was the most significant asset for you as a person to be a part of this project?

Being a part of this project has given me new self-development opportunities and has widened my knowledge about cross-border cooperation. But most of all, it gave me a  chance to meet many great people from different countries.

What have you discovered from working with other nationalities? Is there something you discovered and you considered as a surprise (for its originality, something you discovered about your the country that you did not know before?)

When working in an international environment, you can always discover something new and surprising, something to learn from. I guess every nationality has a lot to bring “onboard the project”, whether it’s cultural, social, or legal issues. The beauty of working with other nationalities is the possibility of creating something unique that might reach beyond any kind of borders.

If newcomer: What was your experience as a newcomer in the Partnership?

As a newcomer in both partnership and international projects, I was amazed by how well people from different environments/institutions can work together, overcoming any boundaries and sharing their experience and knowledge to gain common goals.


What has your organization gained from the project?

The Interconnect project partnership is about being a part of changes that affect our everyday life, e.g. sustainable transport, mobility etc. The partnership gave us a great chance to extend the contact network of experts, local institutions and companies to cooperate with in the future. It is also a significant opportunity to share know-how and international experience in implementing technical solutions when it comes to a particular area of regional development.

How has the project made an impact on your area?

A great success of the Interconnect project is the intense cross-border cooperation and pilot work to implement technical solutions in developing a model of paying for public transport journeys in cross-border traffic between Region Blekinge(Sweden) and Pomorskie Voivodeship (Poland), as well as the development of the FALA integrated ticket system in Pomorskie Voivodeship.

Has something changed/ improved thanks to your Project?
The process of the implementation of the FALA integrated ticket system in Pomorskie Voivodeship has already started, which will have a significant impact on the ease of use of public transport in this area.


Do you have any good advice for potential new organizations that wish to enter into international projects and CBC networks?

No organization should hesitate to enter into CBC networks and transfer their project ideas to the international level. Reaching international partners gives a project better chances of evolvement and implementation.

In 2018 Euroregion Baltic started the implementation of the South Baltic UMBRELLA project which aims at developing know-how capacities for small local and regional organisations in the South Baltic Programme area to initiate their active participation in the cross-border cooperation in their daily activities.

Its principal activities focused or raising awareness of local actors on the possibilities offered by cross-border cooperation, micro-activities and direct expert support in writing project applications for South Baltic Programme.

2018 was spent setting the basis for an efficient capacity-building process that unfolded in 2019 with cross-border events accompanied by local-based initiatives, mapping of stakeholders, communication and scouting campaigns, besides the production of valuable teaching material. Umbrella’s partnership evolved into a well-structured, motivated and energetic team. Umbrella- Boosting cross-border cooperation capacities of local actors in the South Baltic Sea- became an ambitious attempt to provide professional consultancy on EU funding and cooperation opportunities in the South Baltic Sea Region. Through the South Baltic Programme support, it was possible to finance numerous initiatives creating a future easily replicable package. On a practical organizational side, Umbrella built a Pool of Experts who could cover several EU and non-EU funding programmes in the Baltic Sea Region. Support to local organizations (small municipalities, NGOs, institutions, local activists, etc.) was provided through the actions described below.

5th-7th February 2019 – Cross-Border Workshop in Lund (SE) co-organized by the Association of Polish Communes of Euroregion Baltic (PL), Region Kalmar County and Skåne Association of Local Authorities as cross-project action. The scope was to create continuity with the SB-PIN project (South Baltic- Public Innovators Network), in its final phase. SB-PIN had laid the basis for several workshops and discussions covering the topics of Blue Growth, Green Growth and Inclusive Cities. Umbrella’s team participated in SB-PIN final conference providing expertise and a pragmatic approach through a workshop on EU funding opportunities- from the local to the international level- search of calls of proposals, and project ideation. This was a first test to decide on topics not to be missed when approaching a cross-border cooperation network.

24th-25th April 2019- Cross-border conference with EUSBSR Policy Area SMART SPECIALIZATION panel. After the success of the first Conference with PA panel on Bioeconomy held in Kalmar (SE) in September 2018, Umbrella and Euroregion Baltic participated in the co-organization of this experts meeting “International Value Chains as a goal for regional Smart Specialisations”.

9th MAY- on Europe Day, a second Awareness Raising Event was held in Sorø, organized by PP Guldborgsund Municipality as an informative event on EU opportunities for municipalities and educational institutions. The intention was to show different cooperation opportunities both at local, regional and international level and saw the participation of Greater Copenhagen EU Office. Danish municipalities’ own experience with EU funds was also illustrated. A micro-activity on Culture was held as back to back event.

MAY-AUGUST- during the summer all the efforts were devolved to the cooperation with the consultancy company Whitecom Project Experience sp. zoo (based in Warsaw), that won a public tender for the preparation of a project training and coaching pack. Umbrella’s team set the basis of choosing a set of topics that have been organized in educational and self-learning contents on project management. Thanks to the constant work between Whitecom, Pomorskie in the EU association and LP, the output resulted in high-value material covering both generic notions on project management and tailor-made sections with a focus on the Baltic Sea Region. The training and coaching pack has been delivered in two project management manuals: for beneficiaries of the Umbrella project and trainers. The purpose of this package is to support people and groups with great ideas that could contribute to the sustainable development of the South Baltic Region.

Through the manual, knowledge about project management, paperwork and requirements associated with successfully acquiring the funding for projects are conveyed. A trainers book came as a supplement for the beneficiary manual and presents the contents of the package from the perspective of the instructor conducting training courses to individuals who would like to acquire, understand and use the knowledge included in the package. Guidelines on the right teaching process, key learning points, explanations of the course flow and logic were put together with additional resources. The final scope of the training and coaching pack is: to provide basic knowledge and ability to use essential tools and techniques of project management- and other disciplines- that could be used in relation with projects; to increase the confidence and skills of beneficiaries in the process of preparation of a successful project proposal as part of an application for financial support from the financing programme.

During this experience, we realized how important is communication. Therefore, the Association of Polish Communes of Euroregion Baltic as LP invested some finances in renovating the ERB website. It has the potential to serve as the basis for the capacity-building platform on a broader regional level. Meanwhile, for the project purpose, a Moodle platform has been established and organized in “courses” where training material for self-learning is available for free for all (subscription needed).

COMMUNICATION – Umbrella invested a lot of efforts in communication and dissemination through the social media campaigns: Know us better!; Did you know?; ERB history; Know ERB member regions both on ERB and Umbrella website. We also organized a workshop during the SBP ANNUAL EVENT IN OSTRÓDA on 24th-25th SEPTEMBER 2019 attended by more than 50 people.

On 2nd OCTOBER 2019, a TRAINING OF TRAINERS was held by Whitecom Project Experience with the purpose of training Project Partners and other pre-selected experts in anticipation of the National training. The training was organized as a practical workshop on teaching tools and teaching practices.

25th OCTOBER – a Cross-border conference with EUSBSR Policy Area ENERGY panel was organized by PP2 Baltic Institute for Regional Affairs BISER together with UMBRELLA Interreg South Baltic and project partners. The main objective of this conference was to provide beneficiaries with relevant information concerning the on-going discussion on Energy topics in the South Baltic Sea, Energy & electromobility objectives in the EU Baltic Sea Strategy and Umbrella’s opportunities for the preparation of future project applications in the Interreg South Baltic Programme. Being the conference co-organized with the EUSBSR PA ENERGY Coordinator,  participants met with experts in the frame of the EU Strategy for the Baltic Sea Region. A specialised „Microactivity” aiming experts related to the electromobility was also organized as a back-to-back event. During the micro-activity electromobility projects in the Pomorskie region were presented, besides the Mevo- Metropolitan e-Bike Sharing System and EUSBSR Seed money calls possibilities.

NOVEMBER – The “Report With Assessment Of Needs And Potential Project Themes And Project Barriers” was delivered by HI-ERO – Hanseatic Institute for Entrepreneurship and Regional Development, external expert in charge of mapping Umbrella’s stakeholders Within the scope of this study, almost 90 organisations from five European countries have been interviewed with regards to their knowledge and experience about EU-funded projects and, in particular, the obstacles that hinder organisations from participating in EU-funded projects. This survey has brought to light specific trends and results that can have an impact on the improvement of EU-funded projects. The Mapping Stakeholders was foreseen to present a general picture of organisations in the regions covered by the UMBRELLA project qualified as potential beneficiaries of the South Baltic Programme.

APPLICATIONS SUPPORTED THROUGH RENT AN EXPERT SO FAR

1. Cross-roads in the South Baltic Sea- Interreg South Baltic- granted.

2. Implementation of new solutions – as an effect of international cooperation – in a field of improvement of the functioning of local government units in the area of public services availability for people with specific needs. Polish POW ER Programme (transnational component), not granted.

3. Bullhead- Interreg South Baltic- granted. This project was ideated and formulated thanks to the organization of a micro activity and then supported by an expert from Umbrella’s pool in January 2019.

NATIONAL TRAININGS

  1. 21.10.2019- Kristianstad (SE)  
  2. 28.10.2019- Chojnice (PL)
  3. 22.11.2019- Telsiai (LT)
  4. 28.11.2019- Gdansk (PL)
  5. 05.12.2019- Kalmar (SE)
  6. 10.12.2019- Klaipeda (LT)
  7. 10.01.2019- Alvesta (SE)
  8. 24.01.2020- Elblag (PL)
  9. 28.01.2020- Nida (LT)

National trainings in Denmark will be held in February 2020.

Between October 2019 and January 2020, 9 National trainings based on Umbrella’s training and coaching pack have been held in national languages to reduce the language barriers that sometimes emerge when using English as non-native speakers.

“MEET YOUR NEIGHBOURS” MICRO-ACTIVITIES- they are intended as meetings, and study visits where Umbrella’s stakeholders are supported while knowing each other and establishing new networks of cooperation. Project Partners have organized several micro-activities (some can be found in the text above):

DK- Guldborgsund 11th-14th November 2019 on Rural Development. The study trip aimed to exchange experiences, learn from good examples and discuss possible joint projects and cooperation in the future. Stakeholders came from Region Kalmar County, Sweden.

LT- Study visit in Klaipeda,4th-6th December 2019- “Towards international collaboration: Culture and Arts”. The main aim was to bring together organizations active in the field of culture and arts, and promote mutual international collaboration opportunities with support tools of UMBRELLA project. PL- Youth Group Exchanges organized as back to back in the Connect Europe project event on Solidarity in the ECS (Gdansk) on 2nd-4th December 2019. A project application on Youth Exchange in the South Baltic Sea region is being supported through Rent-an-expert service.

You can now download from here the training material we developed in the Umbrella project framework for South Baltic beneficiaries.

Click here to download pdf file: Beneficiary Manual v.1.0

The UMBRELLA project aims at building the capacity of local actors. We believe that this is the most effective way to deliver better and more sustainable policies at the local level. The projects and smaller bottom-up initiatives initiated at that level enable the achievement of the overarching objectives set by the “top-down” framework provided by the EU, called the European Union Strategy for the Baltic Sea Region (EUSBSR).

That is why the EU funding programmes and organizations that use the resources to support their initiatives are important. And that is why the UMBRELLA project is important—because we help to boost this process.
One of the primary objectives of the UMBRELLA project is to provide specific knowledge and skills in the implementation of goals and cross-border cooperation for local and regional entities in the South Baltic Region.

As part of this objective, we have initiated the project to develop a set of educational materials on the subject of project management, consisting of:
 – Beneficiary Manual (available for download in this post)
a handbook for beneficiaries of the UMBRELLA project that introduces them to the subject of project management



— Trainer Manual
a handbook for trainers of the UMBRELLA project, who conduct courses and workshops based on Beneficiary Manual


— Multimedia Presentation
available at the UMBRELLA project Website and intended for use during such courses and workshops as well as for self-education of the beneficiaries.

Guldborgsund Municipality, together with UMBRELLA Interreg South Baltic project partners is pleased to invite you to attend the 2-day cross-border conference with EUSBSR Tourism PA panel in Sakskøbing (DENMARK) on 25th – 26TH February 2020 (from lunch-to-lunch).

The objective of the cross-border conference is to bring various tourism stakeholders that show a common interest in international cooperation in the region of the Baltic Sea together. The conference offers an excellent opportunity to learn about future trends concerning the on-going discussions on sustainable tourism in the South Baltic Sea, extending your international network, and get inspiration for future international cooperation and projects.

Preliminary Programme

Tuesday 25th February 2020 (12:00-17:00 & dinner)

Presentations and debate about future trends of sustainable tourism and the objectives in the EU Baltic Sea Strategy.

Wednesday 26th February 2020 (9:00-13:00)

Parallel workshops in the areas of:

·         Cultural / Heritage Tourism

·         Nature / Coastal Tourism

·         Food / Gastro Tourism

·         Specialised „Microactivity on cycling tourism” – The UMBRELLA project offers an opportunity for experts related to cycling tourism to develop ideas into potential projects. Please let us know specifically if you want to give a presentation about your project idea.

Registration:

Registration is now open CLICK HERE.

Conference participation is free of charge but there is a limited number of seats. Presentations will be held in English.

The venue:

The conference is taking place at Hotel Saxkjøbing in the beautiful old town of Sakskøbing in Guldborgsund Municipality. There is easy access from Copenhagen airport by car or train taking approximately 2 hours or from Germany by ferry from Puttgarden or Rostock.

For international participants, the Umbrella project offers a possibility of funding opportunities towards travelling and accommodation expenses.

Hotel Saxkjøbing // Torvet 9, 4990 Sakskøbing, Denmark // https://hotel-saxkjobing.dk/ There is a limited number of rooms at a reduced conference price of 655 DKK for standard rooms and 855 DKK for standard plus rooms. Please contact Anna Topp Gustavsen: atg@guldborgsund.dk.

The UMBRELLA project:

The event is funded by Interreg SBP Umbrella project with project partners from the South Baltic region. Read about UMBRELLA // http://umbrellaproject.eu/

For further information, please contact:

Anna Topp Gustavsen, International Coordinator, Tlf. +45 2518 0030, atg@guldborgsund.dk

On 11th December we have participated in the Workshop on future Pomeranian initiatives in the Interreg South Baltic 2020+ Programme organized by the Pomorskie Region contact point and Joint Secretariat.

The workshop was an opportunity to discuss the needs of beneficiaries that can be implemented in the future South Baltic 2020+ program, and their readiness to engage in new EU projects. We also had a chance to present complete UMBRELLA project offer and invite the interested stakeholders and newcomers to reach us and use our project offer.

The workshops were conducted modularly, i.e. a plenary session and a workshop part led by experienced experts. It was also an opportunity to exchange experiences and share your own thoughts on the shape of the future program, improvements in the implementation system and the scope of future projects.

We are happy to report that one of our ERB projects, where we act as a Partner – Interconnect was mentioned a few times as the “best practice” example. The #Interconnect project was noted by the moderator, Mr Adam Mikłajczyk from Pomorskie Marshal Office as an extremely creative example of a project, where intelligent use of the Interreg South Baltic Programme funds supports the implementation of the project’s main assumptions. 

For more information on workshops and the presentations from the South Baltic Programme, visit ewt.pomorskie.eu

Program of the meeting

08:00 – 08:30

Registration of meeting participants/coffee break

08:30 – 09:15

Opening of the event – Adam Mikołajczyk Director of DRRP UMWP

Summary of the Interreg South Baltic Program 2014-2020 – Dominika Butkiewicz Head of the Joint Technical Secretariat

Presentation of Umbrella project results – Magda Leszczyna – Rzucidło Head of the Euroregion Baltic Secretariat

09:15 – 09:30

Coffee break

09:30 – 14:30

Workshop part – moderators:

Workshop 1 – Joanna Przedrzymirska
Workshop 2 – Robert Mazurkiewicz
Workshop 3 – Jakub Fedorowicz
11:30 – 11:45 Coffee break
13:00 – 13:15 Coffee break
14:30 – 15:25

Workshop summary

15:25 – 15:55

Lunch

We encourage you to check our presentation regarding the UMBRELLA project!

In the Umbrella project framework, we organized this month another seminars and training on project management. The meetings on 28th Nov in Gdansk, 5th Dec in Kalmar, Sweden and on 10th Dec in Klaipeda, Lithuania.

You can still register for the meetings we will have in January and February 2020, they are all for free, but we have a limited number of places. Register using this link:
https://bit.ly/2IuFu7B

Agenda for the training on BASIC/ELEMENTARY level:

Welcome and introduction to the UMBRELLA Project Management Framework – fundamental concepts

  • UMBRELLA Framework vs. Project Life-Cycle
  • Analysing needs
  • Generating Ideas
  • Estimating Long-Term Effects
  • Problem and Objectives Tree Analysis
  • Reviewing Available Funding Programmes
  • Initiating a Project
  • How Detailed is the High-Level Planning
  • Stakeholders
  • Identifying Project Partners
  • Developing a project logical framework
  • Work Breakdown Structure
  • Main planning tools
  • Risk Management
  • Project Closure
  • Sharing the results
  • New project ideas
  • Submitting the project application
  • Developing the project logical framework
The content of this website is the sole responsibility of the author and can in no way be taken to reflect the views of the European Union, the Managing Authority or the Joint Secretariat of the South Baltic Cross-border Cooperation Programme 2014-2020. The project UMBRELLA is partly financed from the Interreg South Baltic Programme 2014-2020 through the European Regional Development Fund.