Final Umbrella 2.0 project management training for Baltic Sea Region beneficiaries
Our 4th and the last training on International Project Management will take place on 28th Jan 2022.
In cooperation with our experts from the Swedish Peerstage company – Therese Mithander Udovcic and Daniel Sköld, we prepared a training session for everyone interested in starting new projects and forming new partnerships. This time we will introduce more closely topics like:
change management
work breakdown structure
budget incl. rules and regulations in EU-funded projects!
Sign up here https://bit.ly/3nBAAKC and join us at the ZOOM meeting, where you will get theory and practice using the MURAL board. This will also be a great chance for you to meet other international project experts from the BSR and discuss your possible joint cooperation ideas.
Below you can check how we worked in the previous meeting on the BASIC level.
NOTE: you can take part in the training on 28th Jan even if you did not join the 1st session. You can also download our Umbrella capacity building material developed during the 1st stage of the project supported by the Interreg South Baltic programme. Click here:
Welcome to the training session about the EUSBSR on 9th November 2021 at 9.30-15.15 CET, Online. The event will be organised by the Umbrella 2.0 partner – Union of the Baltic Cities.
The overall aim is to shift the paradigm from taking part in international projects to becoming an active player in the EUSBSR process. The goal is to share the knowledge on how to build a process for the implementation of EUSBSR at the local level by local authorities and civil society organisations.
Please see the draft programme in the attachment here:
”UMBRELLA 2.0-Boosting transnational cooperation capacities for multilevel actors in the Baltic Sea Region” goal is to increase awareness and knowledge of transnational cooperation in the Baltic Sea Region. More specifically, the project aims at initiating a process for the development of strong multi-actor and multilevel governance partnerships that can undertake cross-sectoral sustainable solutions while following the principles and objectives of the EU Strategy for the Baltic Sea Region, EU Green Deal and UN SDG.
Project partners:
Association of Polish Communes Euroregion Baltic (ERB) – the applicant
Union of the Baltic Cities (UBC);
Baltic Sea States Subregional Cooperation (BSSSC) – Associated partner
For any additional questions, please contact UBC Secretariat: info@ubc.net
In 2018 Euroregion Baltic started the implementation of the South Baltic UMBRELLA project which aims at developing know-how capacities for small local and regional organisations in the South Baltic Programme area to initiate their active participation in the cross-border cooperation in their daily activities.
Its principal activities focused or raising awareness
of local actors on the possibilities offered by cross-border cooperation,
micro-activities and direct expert support in writing project applications for
South Baltic Programme.
2018 was spent setting the basis for an efficient
capacity-building process that unfolded in 2019 with cross-border events
accompanied by local-based initiatives, mapping of stakeholders, communication
and scouting campaigns, besides the production of valuable teaching material.
Umbrella’s partnership evolved into a well-structured, motivated and energetic
team. Umbrella- Boosting cross-border cooperation capacities of local actors in
the South Baltic Sea- became an ambitious attempt to provide professional
consultancy on EU funding and cooperation opportunities in the South Baltic Sea
Region. Through the South Baltic Programme support, it was possible to finance
numerous initiatives creating a future easily replicable package. On a
practical organizational side, Umbrella built a Pool of Experts who could cover
several EU and non-EU funding programmes in the Baltic Sea Region. Support to
local organizations (small municipalities, NGOs, institutions, local activists,
etc.) was provided through the actions described below.
5th-7th February 2019 – Cross-Border Workshop in Lund
(SE) co-organized by the Association of Polish Communes of Euroregion Baltic
(PL), Region Kalmar County and Skåne Association of Local Authorities as
cross-project action. The scope was to create continuity with the SB-PIN
project (South
Baltic- Public Innovators Network), in its final phase. SB-PIN had laid the
basis for several workshops and discussions covering the topics of Blue Growth,
Green Growth and Inclusive Cities. Umbrella’s team participated in SB-PIN final
conference providing expertise and a pragmatic approach through a workshop on
EU funding opportunities- from the local to the international level- search of
calls of proposals, and project ideation. This was a first test to decide on
topics not to be missed when approaching a cross-border cooperation network.
24th-25th April 2019- Cross-border conference with
EUSBSR Policy Area SMART SPECIALIZATION panel. After the success of the first
Conference with PA panel on Bioeconomy held in Kalmar (SE) in September 2018,
Umbrella and Euroregion Baltic participated in the co-organization of this
experts meeting “International Value Chains as a goal for regional Smart
Specialisations”.
9th MAY- on Europe Day, a second Awareness Raising
Event was held in Sorø, organized by PP Guldborgsund Municipality as an informative
event on EU opportunities for municipalities and educational institutions. The
intention was to show different cooperation opportunities both at local,
regional and international level and saw the participation of Greater
Copenhagen EU Office. Danish municipalities’ own experience with EU funds was
also illustrated. A micro-activity on Culture was held as back to back event.
MAY-AUGUST- during the summer all the efforts were devolved to the cooperation with the consultancy company Whitecom Project Experience sp. zoo (based in Warsaw), that won a public tender for the preparation of a project training and coaching pack. Umbrella’s team set the basis of choosing a set of topics that have been organized in educational and self-learning contents on project management. Thanks to the constant work between Whitecom, Pomorskie in the EU association and LP, the output resulted in high-value material covering both generic notions on project management and tailor-made sections with a focus on the Baltic Sea Region. The training and coaching pack has been delivered in two project management manuals: for beneficiaries of the Umbrella project and trainers. The purpose of this package is to support people and groups with great ideas that could contribute to the sustainable development of the South Baltic Region.
Through the manual, knowledge about project management, paperwork and requirements associated with successfully acquiring the funding for projects are conveyed. A trainers book came as a supplement for the beneficiary manual and presents the contents of the package from the perspective of the instructor conducting training courses to individuals who would like to acquire, understand and use the knowledge included in the package. Guidelines on the right teaching process, key learning points, explanations of the course flow and logic were put together with additional resources. The final scope of the training and coaching pack is: to provide basic knowledge and ability to use essential tools and techniques of project management- and other disciplines- that could be used in relation with projects; to increase the confidence and skills of beneficiaries in the process of preparation of a successful project proposal as part of an application for financial support from the financing programme.
During this experience, we realized how important is
communication. Therefore, the Association of Polish Communes of Euroregion
Baltic as LP invested some finances in renovating the ERB website. It has the
potential to serve as the basis for the capacity-building platform on a broader
regional level. Meanwhile, for the project purpose, a Moodle platform has been
established and organized in “courses” where training material for
self-learning is available for free for all (subscription needed).
COMMUNICATION – Umbrella invested a lot of efforts in
communication and dissemination through the social media campaigns: Know us
better!; Did you know?; ERB history; Know ERB member regions both on ERB
and Umbrella website. We also organized a workshop during the SBP ANNUAL EVENT
IN OSTRÓDA on 24th-25th SEPTEMBER 2019 attended by more than 50 people.
On 2nd OCTOBER 2019, a TRAINING
OF TRAINERS was held by Whitecom Project Experience with the purpose of
training Project Partners and other pre-selected experts in anticipation of the
National training. The training was organized as a practical workshop on
teaching tools and teaching practices.
25th OCTOBER – a Cross-border conference with EUSBSR
Policy Area ENERGY panel was organized by PP2 Baltic Institute for Regional
Affairs BISER together with UMBRELLA Interreg South Baltic and project
partners. The main objective of this conference was to provide beneficiaries
with relevant information concerning the on-going discussion on Energy topics
in the South Baltic Sea, Energy & electromobility objectives in the EU
Baltic Sea Strategy and Umbrella’s opportunities for the preparation of future
project applications in the Interreg South Baltic Programme. Being the
conference co-organized with the EUSBSR PA ENERGY Coordinator, participants met with experts in the frame of
the EU Strategy for the Baltic Sea Region. A specialised „Microactivity” aiming
experts related to the electromobility was also organized as a back-to-back
event. During the micro-activity electromobility projects in the Pomorskie
region were presented, besides the Mevo- Metropolitan e-Bike Sharing System and
EUSBSR Seed money calls possibilities.
NOVEMBER – The “Report With
Assessment Of Needs And Potential Project Themes And Project Barriers” was
delivered by HI-ERO – Hanseatic Institute for Entrepreneurship and Regional
Development, external expert in charge of mapping Umbrella’s stakeholders
Within the scope of this study, almost 90 organisations from five European
countries have been interviewed with regards to their knowledge and experience
about EU-funded projects and, in particular, the obstacles that hinder
organisations from participating in EU-funded projects. This survey has brought
to light specific trends and results that can have an impact on the improvement
of EU-funded projects. The Mapping Stakeholders was foreseen to present a
general picture of organisations in the regions covered by the UMBRELLA project
qualified as potential beneficiaries of the South Baltic Programme.
APPLICATIONS SUPPORTED THROUGH RENT AN EXPERT SO FAR
1. Cross-roads in the South Baltic Sea- Interreg South
Baltic- granted.
2. Implementation of new solutions – as an effect
of international cooperation – in a field of improvement of the functioning of
local government units in the area of public services availability for people
with specific needs. Polish POW ER Programme (transnational component), not
granted.
3. Bullhead- Interreg South Baltic- granted. This project was ideated and formulated thanks to the organization of a micro activity and then supported by an expert from Umbrella’s pool in January 2019.
NATIONAL TRAININGS
21.10.2019-
Kristianstad (SE)
28.10.2019-
Chojnice (PL)
22.11.2019-
Telsiai (LT)
28.11.2019-
Gdansk (PL)
05.12.2019-
Kalmar (SE)
10.12.2019-
Klaipeda (LT)
10.01.2019-
Alvesta (SE)
24.01.2020-
Elblag (PL)
28.01.2020-
Nida (LT)
National trainings in Denmark will be held in February
2020.
Between October 2019 and January 2020, 9 National
trainings based on Umbrella’s training and coaching pack have been held in
national languages to reduce the language barriers that sometimes emerge when using
English as non-native speakers.
“MEET YOUR NEIGHBOURS” MICRO-ACTIVITIES- they are
intended as meetings, and study visits where Umbrella’s stakeholders are
supported while knowing each other and establishing new networks of
cooperation. Project Partners have organized several micro-activities (some can
be found in the text above):
DK- Guldborgsund
11th-14th November 2019 on Rural Development. The study trip aimed to exchange
experiences, learn from good examples and discuss possible joint projects and cooperation
in the future. Stakeholders came from Region Kalmar County, Sweden.
LT- Study visit in Klaipeda,4th-6th December 2019- “Towards international collaboration: Culture and Arts”. The main aim was to bring together organizations active in the field of culture and arts, and promote mutual international collaboration opportunities with support tools of UMBRELLA project. PL- Youth Group Exchanges organized as back to back in the Connect Europe project event on Solidarity in the ECS (Gdansk) on 2nd-4th December 2019. A project application on Youth Exchange in the South Baltic Sea region is being supported through Rent-an-expert service.
In the Umbrella project framework, we organized this month another seminars and training on project management. The meetings on 28th Nov in Gdansk, 5th Dec in Kalmar, Sweden and on 10th Dec in Klaipeda, Lithuania.
You can still register for the meetings we will have in January and February 2020, they are all for free, but we have a limited number of places. Register using this link: https://bit.ly/2IuFu7B
Agenda for the training on BASIC/ELEMENTARY level:
Welcome and introduction to the UMBRELLA Project Management Framework – fundamental concepts
UMBRELLA Framework vs. Project Life-Cycle
Analysing needs
Generating Ideas
Estimating Long-Term Effects
Problem and Objectives Tree Analysis
Reviewing Available Funding Programmes
Initiating a Project
How Detailed is the High-Level Planning
Stakeholders
Identifying Project Partners
Developing a project logical framework
Work Breakdown Structure
Main planning tools
Risk Management
Project Closure
Sharing the results
New project ideas
Submitting the project application
Developing the project logical framework
Join us for the Umbrella project management training in Telsiai on 22nd November 2019.
You can register to his training, as well as all the others (in Lithuania, Sweden, Poland and Denmark) using this registration link: https://bit.ly/2IuFu7B
You can choose the training on the following dates and cities:
21/10: National training in Kristianstad (SE)- Basic
28/10: National training in Chojnice (PL)- Basic
28/11: National training in Gdansk (PL)- Advanced
22/11: National training in Telsiai (LT)- Basic
04/12: National training in Ringsted (DK)- Basic
05/12: National training in Kalmar (SE)- Basic
10/12: National training in Klaipeda (LT)- Advanced
10/01: National training in Alvesta (SE)- Advanced
24/01: National training in Elbląg (PL)- Basic
28/01: National training in Nida (LT)- Basic
20/02: National training in Roskilde (DK)- Basic
All the material for the training are available on our Moodle platform here: https://umbrellainterreg.moodle.school/login/index.php
Simply register and use them for free!
Sign up to take part in free of charge trainings organized by the UMBRELLA project partners in Sweden, Poland, Lithuania and Denmark. They will be held in national languages.
Decide whether you would like to participate in a beginner or advanced course, or both.
You can choose the training on the following dates and cities:
21/10: National training in Kristianstad (SE)- Basic
28/10: National training in Chojnice (PL)- Basic
28/11: National training in Gdansk (PL)- Advanced
22/11: National training in Telsiai (LT)- Basic
04/12: National training in Ringsted (DK)- Basic
05/12: National training in Kalmar (SE)- Basic
10/12: National training in Klaipeda (LT)- Advanced
10/01: National training in Alvesta (SE)- Advanced
a workshop to introduce the work of EU Strategy for the Baltic Sea Region (and MRS) and participation in the Strategy will be organised on 4th November 2019 in Hässleholm.
Feel free to spread this information in your networks and register for the event.
Our Umbrella is co-organizing the event and we will be presenting our support possibilities.
Workshop: Att lyckas med samarbete med länder i Östersjöregionen
Category
Events
Date
From 04/11/2019 00:00 to 05/11/2019 00:00
Venue
Norra Station – Norra stationsgatan 6A, Hässleholm
Välkommen till workshop: Att lyckas med samarbete med länder i Östersjöregionen
Dag: 4 november 2019
Tid: 9.00–16.00
Plats: Norra Station, Norra stationsgatan 6A, Hässleholm
Globaliseringens utmaningar känner inga gränser. Allt oftare framstår samarbete med andra länder som mer effektivt och ibland helt nödvändigt.
Tillväxtverket, Svenska institutet, Svenska ESF-rådet, Universitets- och Högskolerådet samt Föreningen Norden har utvecklat regionala workshoppar för att introducera arbetet inom EU:s strategi för Östersjöregionen.
Bland deltagarna finns myndigheter, näringslivet och civilsamhället – lokalt, regionalt och nationellt samt på EU nivå. Vi vänder oss till ett brett spektrum av aktörer som ofta har ansvar för utvecklingsarbete i sina organisationer, förvaltningschefer, utvecklingsansvariga, näringslivschefer och aktörer inom civilsamhället.
Workshoppens syfte är att visa hur EU:s makroregionala strategi konkret kan användas som en ny samarbetsform. Under workshopen får deltagarna kunskap om hur aktörer på alla samhällsnivåer kan samarbeta inom strategins ram för att hitta lösningar på aktuella samhällsutmaningar.
Vi kommer också att diskutera olika finansieringsmöjligheter för denna form för transnationellt samarbete.
Workshoppen är en del av arrangemanget “Två dagar för europeiskt samarbete”, som bl.a. regionerna Blekinge, Skåne, Kronoberg och Kalmar län står bakom och som äger rum 4 och 5 november. Vi bifogar information om hela arrangemanget och fördjupad information om vår workshop. Hör av dig om du vill ha mer information om aktiviteterna på kvällen den 4 november och den 5 november.
on 2nd October Umbrella’s partners, Associated Partners and our experts took part in a training held by Whitecom Project Experience. We familiarized with our manuals for trainers and beneficiaries of the project, we got to know each other and we tested ourselves during a practical workshop. Now we know how to train our beneficiaries in the best way! So, join our trainings on project management!
Come and learn how to develop your project idea into a successful project application!
Sign up to take part in free of charge trainings organized by the UMBRELLA project partners in Sweden, Poland, Lithuania and Denmark. They will be held in national languages.
Decide whether you would like to participate in a beginner or advanced course, or both, and use the following link to register: https://bit.ly/2IuFu7B
Calendar of trainings:
21/10: National training in Kristianstad (SE)
28/10: National training in Chojnice (PL)- Basic
04/11: National training in Hässleholm (SE)
28/11: National training in Gdansk (PL)- Advanced
22/11: National training in Telsiai (LT)
04/12: National training in Ringsted (DK)
05/12: National training in Kalmar (SE)
10/12: National training in Klaipeda (LT)- Advanced
10/01: National training in Alvesta (SE)
24/01: National training in Elbląg (PL)- Basic
28/01: National training in Nida (LT)- Basic
20/02: National training in Roskilde (DK)
Do you work as strategists, regional developers, or national S3 coordinator with Smart Specialisation? Is your region working with Smart Specialisation Strategies (S3) with an interest in developing Interregional Value Chains and Entrepreneurial Discovery?
Application Call of Baltic Leadership Programme is now open until 19 August. Eligible countries: Denmark, Finland, Estonia, Latvia, Lithuania, Norway, Poland, Sweden, as well as the German states of Brandenburg, Mecklenburg-Vorpommern, Schleswig-Holstein and Hamburg.
More details about this BLP oraganised by the Swedish Instiute can be found in the flyer and on SI website.
